8130

EMERGENCY PLANS

The Board of Education recognizes the necessity of preparing an emergency management plan and practicing it in order to ensure that the safety and health of students and staff, as well as district property, are safeguarded in the event of a true emergency. Pursuant to this concern and the regulations of the Commissioner of Education, the Superintendent is directed to develop such a plan for each school and for the district and to ensure that sufficient training in carrying it out takes place.

Such plan shall provide for sheltering, evacuation, early dismissal, written notification to students and staff, an annual drill and coordination with local and county emergency preparedness administrators. The Superintendent shall establish an Emergency Planning Committee to oversee the emergency management plan. The District Emergency Coordinator shall be the Superintendent, who will also serve as chairperson of the Emergency Planning Committee.

The Superintendent is to provide such plan to the Board for approval in time to ensure that it will be in place, reviewed, and, if appropriate, modified each year by October 1.

It is the responsibility of the chief executive officer of each educational agency located within the district to provide the Superintendent with information about school population, number of staff, transportation needs and the business and home telephone numbers of their key officials.

The Superintendent is to ensure that copies of the plan are available for public inspection and that there are copies in appropriate places throughout the district.

The Superintendent is to notify the District (BOCES) Superintendent whenever the Plan is activated and results in the closing of a school building in the district.

Cross-ref: 5450, Student Safety

8115, Safe Schools

8132, Fire Drills

Ref: Education Law '3623(2)

Executive Law Article 2B

EPA: Chemicals in Your Community, A Guide to the Emergency Planning and Community Right-To-Know Act, (Sept. 1988).

8 NYCRR ''155.3; 155.4; 155.13

Adoption date: July 7, 1998

8130-R

EMERGENCY PLANS REGULATION

The Superintendent is the District Emergency Coordinator. The Coordinator has general responsibility for coordination, overview and decision-making in implementing the district's Emergency Management Plan. Upon notification of an emergency, it is the Coordinator's duty to activate the Plan as he/she believes appropriate.

In carrying out his/her responsibilities pursuant to Board of Education policy and the regulations of the Commissioner of Education, an Emergency Planning Committee is hereby established. The Committee is responsible for developing and overseeing the Plan.

In addition to the Coordinator, who shall also serve as the chairperson of the Committee, the other members of the Committee shall be:

1. the Principals of all district schools;

2. representatives of the faculty designated by the Superintendent;

3. the Supervisor of Transportation;

4. the Supervisor of Buildings and Grounds; and

5. the Supervisor of Health Services.

Other members of the staff, student body or the community shall be called upon to serve or provide advice as is deemed appropriate by the Superintendent. It is expected that all faculty and staff will cooperate to the maximum extent with the Committee and carry out all assigned responsibilities under the Emergency Management Plan.

The Committee will meet at times designated by the Coordinator to develop the Plan. Included in the Plan shall be:

1. definitions of "emergency" and procedures to be followed to activate the Plan;

2. designation of a control center in anticipation of, or in response to an emergency;

3. identification of sites of potential emergencies;

4. identification of appropriate responses to emergencies;

5. procedures for coordinating the use of District resources and personnel during emergencies;

6. identification of district resources which may be available for use during an emergency;

7. a system for informing all schools within the district of the emergency;

8. plans for taking the following actions, if appropriate: school cancellation; early dismissal; evacuation; and sheltering;

9. pertinent information about each school (including information on school population, number of staff, transportation needs and the business and home telephone numbers of key employees of the district and others, as appropriate);

10. procedures for obtaining advice and assistance from local government officials; and

11. any other information deemed relevant by the Committee. The Committee will examine and consider other recommended information for inclusion in the plan, including the recommendations of the State Education Department.